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Expected Payroll Costs and How They Affect Your Paychecks

There are many expected payroll costs. Basic compensation, Taxes, Overtime pay, and Bonuses are just a few of them. Read on to learn more. Payroll costs will increase as your business expands and you need more resources. However, keeping them as low as possible is essential, as lower payroll costs translate into higher profit margins.

Basic Compensation

Adding a new employee to your payroll system will come with payroll costs. These costs range from $2 to $15 per employee and run anywhere from $43,750 to nearly $49,000 per month. While some of these costs are mandatory, others are more difficult to pinpoint and may be offset by tax savings. Here’s a look at expected payroll costs and what they mean for your company. And don’t forget to ask about benefits and 401(k) contributions.


Taxes on expected payroll costs constitute a significant source of government revenue. However, their impact on taxpayers may not be readily apparent, as most of them are hidden within the pay stub. In addition, they may not be spelled out, causing voters to underestimate their actual impact on the budget. In the next blog, we’ll look at how payroll taxes work and how much they cost. But, first, learn about the most crucial payroll taxes and how they affect your paychecks.

Overtime Pay

Overtime pay rules are changing, and it will cost you. Overtime expenses are much higher than hiring an extra FTE or temporary employee. As a result, many employees are tempted to delay work to earn extra cash, which could be damaging to your business’s bottom line. Review your payroll policies to ensure that you are using the correct number of FTEs and reducing the amount of mandatory overtime. Some employees might need to be reclassified as nonexempt to cut costs.


In addition to salaries and benefits, companies also offer bonuses and non-production bonuses to motivate employees. While wages and benefits in many industries tend to vary, bonus rates are much higher than average. As a result, bonus rates are the most significant proportion of total compensation, while wages are low. The balance of non-production bonuses paid varies widely by industry, with the highest rates of non-production bonuses found in management and business occupations. The following tables present the distribution of non-production rewards by industry and their respective shares of total compensation.

Paid Leave

Many employers have implemented a policy to offer paid family leave. It can be used for various reasons, including the birth of a child, serious medical conditions, or the need for time to care for a family member. Paid leave programs also provide wage replacement, up to a cap. Benefits may be based on annual salary or on a sliding scale. Lower-income workers may be eligible for a higher percentage of wage replacement. State-level coverage differs from state to state. Some states require seven-day unpaid waiting periods.

401k Contributions

The standard payroll costs associated with offering 401(k) plans can be staggering. Adding and amending payroll journals every pay period can take many hours, and employees can lose track of their account value over the years. Fortunately, payroll integration software can automate this process. With a payroll integration system, you can easily track your employees’ contributions and maintain their accounts without needing an in-house employee benefits department.

Worker Compensation Insurance

While employer workers’ compensation costs vary from state to state, they usually run between $0.55 and $2.25 per $100 payroll. These rates do not consider the costs associated with low-risk and high-risk work. Insurers base these rates on information from the National Council on Compensation Insurance, which analyzes trends and makes recommendations based on millions of claims and policies. You can use this information to determine how much you will need to pay for your insurance policy.

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